Stocktakes Online is two halves of one system: an app on a Zebra scanner, and a portal that holds everything. The device stores nothing. That single decision is what makes the rest of it trustworthy.
Two CSV files, dropped onto the portal. The page parses them in your browser and shows you what it found — the row count, the first few rows, and any lines it had to skip — before a thing is saved. If the column order is wrong or a header got mangled, you see it then, not after your live catalogue has been replaced.
Parts belong to the company; bin locations belong to a site, because A1 is a different shelf in each warehouse. Operators get a short username and a PIN they can type on a keypad with gloves on.
One active stocktake per site. Activating a second is refused until the first is closed — a count that may have been running a week does not get ended by somebody clicking the wrong button.
There is no admin area on the device, no settings to get wrong, no data to clear. An operator cannot start or stop a stocktake. The scanner does one job.
Scan the bin, scan the part, key the quantity. Lock the bin and the operator stays in that bay, working through it line by line without re-scanning the location each time. Part number 0 marks a bin as empty — checked, and holding nothing, which is a different fact from never having been visited.
Every scan counts one, with no quantity step at all. Four scans of the same garment are four records of one, so a mis-scan is a single line to delete rather than a total to unpick. Type a number and it replaces the count on the scan you just made — “there are plainly twelve of these” — without touching the rest.
Scan any part or bin to see what it is. If a stocktake is running, it also shows where you have counted that part, or what you have counted in that bin — with descriptions, not just numbers. These work whether or not a count is under way, because a description lookup is useful regardless.
An operator can amend or withdraw counts they made themselves. Somebody else's are invisible to them. A withdrawn count leaves every total immediately, but the record stays for an administrator to see — a figure that vanished without trace is the one thing nobody could look into afterwards.
Most stocktake apps keep a copy of your data on the scanner and sync it later. It sounds safer. It isn't. It means the count on the device and the count in the system disagree for a while, and nobody knows which is right until the sync finishes — if it finishes.
Stocktakes Online does the opposite. Every lookup and every count is a live call to the portal. A count that did not arrive has not been recorded, and the operator is told immediately, while they are still standing at the rack and can do something about it.
The trade is honest: this needs wifi where you count. If your racking has dead spots, tell us before you buy — we would rather fix your coverage first than sell you software that will frustrate you.
What you get for it is a system with one version of the truth, at every moment, for everyone looking at it.
A bay can be big enough that the same item sits in two places ten metres apart. Both piles get counted where they are found, and both counts stand. When an operator counts a part they have already counted in that bin, the device asks: is this a second pile, or a correction to the first?
Both counts stand, separately. That is a discrepancy worth seeing on a report, not something for the software to quietly average away.
Refused at the shelf, with the reason on screen. The portal holds many companies and every lookup is scoped to yours, so another client's part number is simply not a part number here.
Send us a parts file and a bin list and we will load them into a demonstration account, so you are looking at your warehouse rather than ours.
